OUR COMPANY
Kilmac are a leading Civil Engineering contractor based in Dundee. We employ over 160 people and undertake construction projects valued between £500k to £10m across the Central belt of Scotland.
POSITION SUMMARY AND PURPOSE
The Training & Payroll Coordinator is responsible for maintaining and meeting the company’s high standards of training and development of our site workforce. This involves identifying, coordinating and continual monitoring of the company’s training matrix. They will also collate timesheet information and process payroll for 100 site operatives on a weekly basis.
DUTIES
Training and Instructor Support
Analysing and identifying training needs in conjunction with Dept Managers and Operations Manager
Continual maintenance and monitoring of the Training Matrix, logging of all certifications
Sourcing courses ensuring cost effective delivery, booking, planning and trainee logistics
Record administration and support for in-house Training Instructor
Attend the quarterly and annual safety meetings and the workers committee meetings, minute meetings and administer the report
Produce a report on the staff training matrix annually
Client Pre-enrolments
Grants and Funding
Identify and apply for training grants and sourcing all available funding
Occupational Health
Identifying and monitoring Occupational Health checks across the whole workforce
Payroll
Collate timesheets and prepare hours for processing in Sage Payroll
Run weekly wages through Sage Payroll and analyse payslips-ensuring correct taxation, pension deductions, etc
Reconcile payroll reports and update all spreadsheets
Prepare and enter nominal journals to Sage making sure it all reconciles
Prepare the project costing journal with wage/van /fuel costs
Ensure wages are correctly committed to the bank for Thursday payment each week
Ensure timeous submission to HMRC of RTI information weekly
Process starters and leavers and ensure correct inclusion on RTI submissions
Process arrestment's and ensure onward payment to recipient monthly
Manage holiday pay scheme and maintain records
Reconcile pension scheme contributions weekly and ensure timeous submission to pension provider weekly
Maintain the ALC policy ensuring starters and leavers are notified to provider correctly
Act as main point of contact for employees to resolve any issues or queries around payroll, taxation, holiday pay, etc.
Continual professional development by maximising knowledge of legislation in regards to payroll, employment law and taxation.
KEY SUCCESS FACTORS/PREFERRED EXPERIENCE
Experience in a fast-paced office environment
Sound knowledge of all MS packages
Ability to organise and plan
Ability to handle confidential and sensitive information with complete discretion
Ability to work to a timescale and deadlines
WORK ENVIRONMENT AND BENEFITS
The job operates in a modern, open office environment where the culture is welcoming and friendly
We expect you to present and act in a professional manner when representing the company
On site free parking
We provide an Accident and Life policy for all employees
This position has the benefit of Private Medical Insurance
30 days holiday per annum
HOW TO APPLY
If you are interested in working with one of the largest engineering contractors based in Dundee then send your CV/Cover Letter to hr@kilmac.co.uk
Please note if you are shortlisted, you will be contacted within 7 days of receiving application.
