Training and Payroll Coordinator

Position Type: Full-time

Working Hours

8am – 17.00pm Monday – Thursday 8am – 3.30pm Friday




Negotiable DOE

About the role


Kilmac are a leading Civil Engineering contractor based in Dundee. We employ over 160 people and undertake construction projects valued between £500k to £10m across the Central belt of Scotland.


The Training & Payroll Coordinator is responsible for maintaining and meeting the company’s high standards of training and development of our site workforce. This involves identifying, coordinating and continual monitoring of the company’s training matrix.  They will also collate timesheet information and process payroll for 100 site operatives on a weekly basis.


Training and Instructor Support

Analysing and identifying training needs in conjunction with Dept Managers and Operations Manager

Continual maintenance and monitoring of the Training Matrix, logging of all certifications

Sourcing courses ensuring cost effective delivery, booking, planning and trainee logistics

Record administration and support for in-house Training Instructor

Attend the quarterly and annual safety meetings and the workers committee meetings, minute meetings and administer the report

Produce a report on the staff training matrix annually

Client Pre-enrolments

Grants and Funding

Identify and apply for training grants and sourcing all available funding

Occupational Health

Identifying and monitoring Occupational Health checks across the whole workforce


Collate timesheets and prepare hours for processing in Sage Payroll

Run weekly wages through Sage Payroll and analyse payslips-ensuring correct taxation, pension deductions, etc

Reconcile payroll reports and update all spreadsheets

Prepare and enter nominal journals to Sage making sure it all reconciles

Prepare the project costing journal with wage/van /fuel costs

Ensure wages are correctly committed to the bank for Thursday payment each week

Ensure timeous submission to HMRC of RTI information weekly

Process starters and leavers and ensure correct inclusion on RTI submissions

Process arrestment's and ensure onward payment to recipient monthly

Manage holiday pay scheme and maintain records

Reconcile pension scheme contributions weekly and ensure timeous submission to pension provider weekly

Maintain the ALC policy ensuring starters and leavers are notified to provider correctly

Act as main point of contact for employees to resolve any issues or queries around payroll, taxation, holiday pay, etc.

Continual professional development by maximising knowledge of legislation in regards to payroll, employment law and taxation.


Experience in a fast-paced office environment

Sound knowledge of all MS packages

Ability to organise and plan

Ability to handle confidential and sensitive information with complete discretion

Ability to work to a timescale and deadlines


The job operates in a modern, open office environment where the culture is welcoming and friendly

We expect you to present and act in a professional manner when representing the company

On site free parking

We provide an Accident and Life policy for all employees

This position has the benefit of Private Medical Insurance

30 days holiday per annum


If you are interested in working with one of the largest engineering contractors based in Dundee then send your CV/Cover Letter to

Please note if you are shortlisted, you will be contacted within 7 days of receiving application.

Start your application

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