Payroll and Training Coordinator.

OUR COMPANY

Kilmac are a leading Civil Engineering contractor based in Dundee. We employ over 160 people and undertake construction projects valued between £500k to £10m across the Central belt of Scotland.

POSITION SUMMARY AND PURPOSE

The Training & Payroll Coordinator is responsible for maintaining and meeting the company’s high standards of training and development of our site workforce. This involves identifying, coordinating and continual monitoring of the company’s training matrix.  They will also collate timesheet information and process payroll for 100 site operatives on a weekly basis.

RESPONSIBILITIES

• Weekly Payroll - Ensure the correct and timeous processing of wages for weekly staff
• Training and Instructor Support - Analysing and identifying training needs, continual maintenance and monitoring of the Training Matrix, logging of all certifications, giving support for in-house Training Instructor
• Grants and Funding - Identify and apply for training grants and sourcing all available funding
• Occupational Health

Identifying and monitoring Occupational Health checks across the whole workforce

KEY SUCCESS FACTORS/PREFERRED EXPERIENCE

• Experience in a fast-paced office environment
• Sound knowledge of all MS packages
• Ability to organise and plan
• Ability to handle confidential and sensitive information with complete discretion
• Ability to work to a timescale and deadlines

WORK ENVIRONMENT AND BENEFITS

The job operates in a modern, open office environment where the culture is welcoming and friendly

We expect you to present and act in a professional manner when representing the company

On site free parking

30 days holiday per annum

HOW TO APPLY

If you are interested in working with one of the largest engineering contractors based in Dundee then send your CV/Cover Letter to hr@kilmac.co.uk

Please note if you are shortlisted, you will be contacted within 7 days of receiving application.

DUTIES

Training and Instructor Support

Analysing and identifying training needs in conjunction with Dept Managers and Operations Manager

Continual maintenance and monitoring of the Training Matrix, logging of all certifications

Sourcing courses ensuring cost effective delivery, booking, planning and trainee logistics

Record administration and support for in-house Training Instructor

Attend the quarterly and annual safety meetings and the workers committee meetings, minute meetings and administer the report

Produce a report on the staff training matrix annually

Grants and Funding

Identify and apply for training grants and sourcing all available funding

Occupational Health

Identifying and monitoring Occupational Health checks across the whole workforce

Payroll  

Collate timesheets and prepare hours for processing in Sage Payroll

Run weekly wages through Sage Payroll and analyse payslips-ensuring correct taxation, pension deductions, etc

Reconcile payroll reports and update all spreadsheets

Prepare and enter nominal journals to Sage making sure it all reconciles

Prepare the project costing journal with wage/van /fuel costs

Ensure wages are correctly committed to the bank for Thursday payment each week

Ensure timeous submission to HMRC of RTI information weekly

Process starters and leavers and ensure correct inclusion on RTI submissions

Process arrestments and ensure onward payment to recipient monthly

Manage holiday pay scheme and maintain records

Reconcile pension scheme contributions weekly and ensure timeous submission to pension provider weekly

Maintain the ALC policy ensuring starters and leavers are notified to provider correctly

Act as main point of contact for employees to resolve any issues or queries around payroll, taxation, holiday pay, etc.

Continual professional development by maximising knowledge of legislation in regards to payroll, employment law and taxation.